Receptionist/Administrative Assistant
Full Time, In Office
This position offers an opportunity to work as a Personal Assistant in a dynamic and relaxed environment. The successful candidate will support various administrative tasks while gaining valuable experience in a professional advertising agency setting. If you are detail-oriented, organized, and have excellent communication skills, we encourage you to apply.
Please submit your resume along with a cover letter highlighting your relevant experience. We look forward to reviewing your application.
Duties
– Greet and assist visitors in a professional and friendly manner
– Provide clerical support answering phone calls, scheduling appointments, and managing emails
– Perform data entry tasks with a high level of accuracy
– Schedule appointments and manage calendars
– Assist with office tasks such as filing, copying, and scanning documents
– Handle incoming and outgoing mail and emails
– Provide administrative support to staff as needed
– Manage workflow in ZOHO CRM
– Build estimates for clients
– Review reports, identify opportunities
– Conduct online research
– Communicate internally and externally
– Social Media Management, non-creative scheduling and reporting
– Manage supervisor calendar
– Book Travel Arrangements
– Run professional / personal errands
– Take accurate meeting notes
– Draft correspondence – letters and emails
– Limited travel
– Must have reliable transportation
Qualifications
– Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
– Knowledge of Google Suite is beneficial
– Strong communication skills, both verbal and written
– Ability to multitask and prioritize tasks effectively
– Previous experience in a receptionist or administrative assistant role is preferred
– Excellent data entry skills with attention to detail
– Ability to proofread documents accurately for grammar, spelling, and punctuation
Job Type: Full-time (40 hours), Monday-Friday
Pay: $25 – $35k, annually
Benefits:
- IRA with matching
- Health insurance
- Paid vacation / Paid Time Off
- Professional development assistance
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